Charter of the Remuneration and Nomination Committee of Draka Holding N.V.
Article 1. Responsibilities
1.1 The Remuneration and Nomination Committee advises the Supervisory Board and
prepares resolutions for the Supervisory Board. The Supervisory Board may
delegate its authority to the Remuneration and Nomination Committee to take
decisions in relation to the responsibilities listed below. However, the full
Supervisory Board remains responsible for all actions of the Remuneration and
Nomination Committee.
Article 2. Activities
2.1 The Remuneration Role:
-
To prepare a proposal for the Supervisory Board concerning the remuneration
policies for the Board of Management to be adopted by the General Meeting of
Shareholders;
-
To prepare a proposal concerning the individual remuneration of members of
the Board of Management to be adopted by the Supervisory Board, which proposals
will in any event include: (i) the remuneration structure and (ii) the amount of
the fixed remuneration, (iii). the shares and/or options and/or other variable
remuneration components, and (iv) pension rights, severance pay and other forms
of compensation to be awarded, as well as (v) the performance criteria and the
application thereof;
-
To supervise the development and implementation of compensation programs for
the members of the Board of Management;
-
To review and propose to the full Supervisory Board corporate targets and
objectives relevant to the compensation of the members of the Board of
Management and evaluation of the performance of the members of the Board of
Management in light of those targets and objectives;
-
To prepare the Supervisory Board's remuneration report on the Remuneration
Policies for the Board of Management to be adopted by the Supervisory Board as
they need to be included in each Annual Report of the Company.
-
To prepare Policy and actual remuneration proposals for the members of the
Supervisory Board to be adopted by the General Meeting of Shareholders.
2.2 The Nomination Role:
- To draw up selection criteria and appointment procedures for members of the
Management Board and members of the Supervisory Board;
- To conduct performance appraisal interviews and periodically assess the size
and composition of the Supervisory Board and the Board of Management, and
annually review the profile of the Supervisory Board;
- To periodically assess the functioning of individual members of the
Supervisory Board and the Board of Management, and report on this to the
Supervisory Board;
- Making proposals for appointments and reappointments to the Supervisory Board
and/or the Board of Management;
- To supervise the policy of the Board of Management on the selection criteria
and appointment procedures for senior management.
- To annually review the performance and succession planning of the members of Draka’s top Management team (Management Board Company/Country/ Key Staff
managers.)
- To periodically assess the functioning and/or performance of each of Draka’s
Supervisory Board Committees and to recommend changes in the composition of such
committees to the Supervisory Board.
2.3 In accordance with the Charter of the Supervisory Board, the Remuneration
and
Nomination Committee shall ensure that the Supervisory Board receives a
report
of its deliberations, conclusions and proposals
Article 3. Composition, expertise and independence of the Remuneration and
Nomination Committee
3.1 The Remuneration and Nomination Committee shall consist of a minimum of
three members. The members shall be appointed by the Supervisory Board
from
among its members.
3.2 The following requirements must be observed in composing the Remuneration
and Nomination Committee: a) each of its members must be independent within
the
meaning of the Supervisory Board’s Rules and Profile, with the exception
of no
more than one member, b) neither any of the Company's (current or former)
members of the Board of Management, may be the Chairman of the Remuneration
and
Nomination Committee; c) none of its members, with the exception of no more
than one person, may (simultaneously) be a member
of the Board of Management
of any other Dutch listed company.***
3.3 The Remuneration and Nomination Committee has the right, after having
informed the
Chairman of the Supervisory Board and the CEO, to obtain advice and
assistance
from outside advisors at the expense of the Company as deemed
appropriate to
perform its duties and activities. Such experts will be held to
absolute secrecy on
the topics upon which they opine.
Article 4. Chairman
4.1 The Supervisory Board appoints one of the Committee members as Chairman.
The
Chairman shall be primarily responsible for the proper functioning of the
Remuneration and Nomination Committee. He/she shall act as the spokesman of
the
Remuneration and Nomination Committee and shall be the main contact for the
Supervisory Board and the Board of Management on remuneration and /or nomination
issues.
Article 5. Remuneration and Nomination Committee meetings (agenda, attendance,
minutes)
5.1 The Remuneration and Nomination Committee will hold at least two meetings
per
year in accordance with an annual schedule. Other meetings may be convened
by the Chairman of the Remuneration and Nomination Committee, by any of its
other members or by the Board of Management. Remuneration and Nomination
Committee meetings are generally held at the offices of the Company, but may
also take place elsewhere.
5.2 Upon the request of the Remuneration and Nomination Committee, the CEO
of
the Company shall be present at the meetings of the Remuneration and Nomination
Committee, provided that the CEO shall not be present when his compensation is
determined or recommended to the Supervisory Board. Other members of the Board
of Management shall not be invited to participate in the meetings of the
Remuneration
and Nomination Committee, unless the Remuneration and Nomination
Committee
decides otherwise.
5.3 Remuneration and Nomination Committee meetings shall be convened by the
Committee Secretary on behalf of the Chairman of the Remuneration and
Nomination
Committee, or on behalf of any other person as referred to in
article 5.1
requesting the meeting. Where this is practically possible, notices
convening a
meeting and the agenda of items to be considered shall be
sent at least seven
days before such meeting and to each member of the
Remuneration and Nomination
Committee.
5.4 Minutes of the meetings shall be prepared by the Committee Secretary. These
minutes shall generally be adopted in the next meeting of the Remuneration and
Nomination Committee. The approved minutes shall be signed by the Chairman
and
the Committee Secretary and distributed in their final form to all members
of
the Supervisory Board as soon as practically possible.
6. Amendments
6.1 The Remuneration and Nomination Committee shall evaluate this Charter
annually to
identify any specific aspects in respect of which amendments to this
Charter and/or
further regulations are required.
6.2 This Charter can only be amended by a resolution of the Supervisory Board to
that
effect.
Any amendment shall be laid down in writing.
This charter was last amended and approved by the Supervisory Board on 13
November 2006